One of the many
services provided by New York based Continental Stock Transfer & Trust
Company, the only major transfer agent specializing in smaller to midsize
emerging and growth companies, is the comprehensive support of annual meetings.
A successful annual meeting involves the proper carrying out of many different
tasks, a number of which are required and regulated by state and federal law.
Continental’s
experts stay on top of these constantly evolving rules and regulations,
including U.S. Securities and Exchange Commission (SEC) requirements, to ensure
correct procedures throughout the annual meeting process. Continental’s
dedicated annual meeting and proxy specialists work in conjunction with client
account administrators for a successful outcome.
Annual meeting
services include:
• Proxy card and material design
consultation
• Broker search services
• Interface with the Depository Trust
& Clearing Corporation (DTCC), beneficial share proxy vendor, plan
administrators and intermediaries
• Traditional and Notice-&-Access
material distribution (including stratified mailings and householding)
• Online document conversion and Web
hosting services
• Web hosting of proxy and annual
meeting material for all constituents
• iPad®/tablet-friendly online documents
with industry-leading features, including tiles
• Telephone and Internet voting
platforms
• Proxy tabulation with daily online
voting
• Key management reports, such as voted
and unvoted lists, that help to calibrate strategy
• Material storage and fulfillment
• EDGAR and XBRL services
• Inspector of Election
• Invoice verification and processing
• Tabulation of shares voted by proxy
online, by telephone or through beneficial proxy vendor
To get started,
Continental provides an Annual Meeting Guide, an invaluable resource that
offers important information regarding such things as the latest regulatory
changes, meeting checklist and time line, sample documents, and a step-by-step
description of everything a successful annual meeting requires.
For more information,
visit www.ContinentalStock.com
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